Purchasing

The GUS-OS Suite supports purchasing in the management and processing of orders for raw materials, packaging materials and merchandise as well as for overhead materials, services and capital goods. In addition to maintaining prices and conditions and master contracts, detailed supplier evaluations can be performed. An approval process for sources of supply ensures that orders can only be placed with verified suppliers. The integration of contract manufacturers is also covered. Incoming documents are recorded via the central invoice receipt book. Goods receipts can be cleared in the invoice receipt.

Calculation

The costing functions are also embedded in the purchasing area and enable goods receipt and invoice receipt costing, contract manufacturing costing and average price calculation as part of the final costing.

Demand request system

The requisition system allows users to record their requirements for purchasing in the system before the actual purchase order processing takes place. These requisitions go through a multi-stage approval process, depending on the order volume. The so-called invitations to tender for an adequate supplier selection can also be embedded in the process. These requirements can already be linked to the investment planning module in order to keep an eye on the budgets defined there. After the approvals, the requirements are automatically converted into actual purchase orders.

Invoice receipt

In Invoice Receiving, incoming invoice documents from suppliers are captured and processed. The process starts with the selection of digitally captured incoming documents (scanned documents or digitally available). The configurable workflow of the invoice process leads digitally through the different departments of the company and enables the inclusion of the cost center managers from different departments: from the initial document entry, preliminary account assignment, factual and technical review to the release or rejection of the document. In this way, documents can be displayed digitally, and the corresponding invoice data can be entered and checked. Invoice items are conveniently derived automatically from the received goods receipts using the clearing function. A comparison with the purchase order is also possible. Incidental costs such as freight, customs duties, printing plate costs, etc. are also conveniently allocated to the batches received using the separate allocation function, so that these are also included proportionately in the final costing.

The Incoming Documents by Action control center shows an overview of the process step in which the company's respective invoice document is currently located. In addition, a due date traffic light indicates in color which documents are due soon so that cash discount conditions can be taken advantage of if necessary.

Digital document processing

The GUS-OS OCR-Connector optimizes your invoice processes. In cooperation with our OCR partner, the incoming invoice document entry is digitized without breaks. This way, work steps can be significantly shortened and careless errors can be avoided. Many of the steps that had to be done manually without OCR software are now performed automatically by the system. Sources of error can be minimized, resulting in higher data quality. The implementation of the digital invoice process also reduces the time it takes to process invoice data in the GUS-OS Suite.

Returns Management

Returns Management in Purchasing is used to process returns to the supplier, to remove them from the warehouse stock and to process them with the help of suitable processes. It is possible to branch from the process to the supplier evaluation (of the goods receipt) in order to be able to make corrections there if necessary. The retirement postings can later be linked to the credit memos in the invoice receipt, so that these transactions can also be taken into account in the post-calculation of the prices. The process flow also includes a batch check and, if necessary, blocking.

Mastering challenges in the process industry

Short development cycles, multi-stage manufacturing processes, restrictive legal requirements, strict certification requirements, and high demands on quality and environmental management: This poses major challenges for companies in the process industry and their IT systems
- especially since legal and industry-specific requirements and regulations differ from country to country and change frequently. With the GUS-OS Suite, we provide a modular solution with which companies can control complex processes across the entire value network in a consistent, integrated and yet flexible manner thanks to fully integrated workflow management. Find out how this works in our module information.
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Feature Pack 7.0 of the GUS-OS Suite

With Feature Pack 7.0, the latest version of the GUS-OS Suite is now available. Besides additional modules, it offers a multitude of new functions. Highlights of the Feature Pack are the comprehensively modernized user interface and the optimized update procedure. The GUS-OS Digital Hub Service has also been further expanded. The cloud-based service now offers extended display options as well as new, ready-made solution modules to improve communication with the field service.

Entry into digitization

The GUS-OS Digital Hub Service is a cloud-based service that allows you to individually make the processes of your GUS-OS Suite accessible outside your company. Business partners and external employees can interact directly with your ERP system, retrieve, set and update data via the web app. Get to know our Digital Hub now!